Administrative Support Coordinator, Speech Language Pathology
Job no: 514095
Work type: Staff
Location: Monterey Bay
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time
Classification: Administrative Support Coordinator II
Anticipated Hiring Salary: Mid $3,000's/month
CSU Salary Schedule
Hours: Temporary Full-time / 40 hours per week
Priority Screening Date: May 22, 2022
Recruitment Status: Open Until Filled
This is full-time, temporary position until June 30, 2023 and may be extended and/or become regular based on budget or operational needs.
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives through a focus on student success and engagement through project-based learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI) and has a vibrant, diverse student body of over 7,400 students. The university's Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB's sustainability initiative is to be carbon neutral by 2030. The university's faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
Under the general supervision of the Associate Dean of Extended Education & International Programs, and the day- to-day direction of the Director of the Speech Language Pathology (SLP) Program, the Administrative Support Coordinator performs a full range of complex clerical and record keeping, in support of the administrative objectives of the SLP Program.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Performs a broad range of complex technical/clerical duties in support of the Speech Language Pathology Program and under the direction of the Program Director, requiring discretion, good judgment, and timeliness when performing assigned tasks.
- Coordinates and disseminates communication about the program to key stakeholders. Works collaboratively and collegially with a variety of people including students and various units on campus.
- Supports the Coordinator of Clinical Education, and provides support for practicum placements, including collaborating and communicating with practicum sites to establish MOUs.
- Coordinates the ordering of materials and supplies. Keeps an inventory of all supplies and updates/coordinates the check-in/out system for materials and supplies.
- Coordinating and organizing special events, on and off campus meetings; schedules, prepares agendas and compiles materials for meetings, events, and conferences. Coordinates office space and furniture moves.
- Coordinates scheduling of domestic travel arrangements; prepares and processes travel forms to include authorization, reimbursement and claim forms with backup documentation.
- Gathering and organizing data and documents, and providing reports. Maintains a complex program infrastructure and system of documents and files. Updates and maintains program management systems such as CALIPSO and Airtable. Assists with designing and developing accreditation database structures.
- Provides assistance with other day-to-day administration of the program as needed. Provides daily oversight to Student Assistant(s).
- Perform other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Thorough knowledge of: applicable university infrastructure, policies, and procedures; English grammar, spelling, and punctuation; office systems and budget policies and procedures.
Ability to: use a broad range of technology, systems and packages; independently handle multiple work unit priorities and projects; apply independently a wide variety of policies and procedures where specific guidelines may not exist; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; draft and compose correspondence and standard reports; handle effectively a broad range of interpersonal contacts, including those at a higher level and those sensitive in nature.
Knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite. These entry qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.
Completion of a high school program, technical/vocational program, or their equivalents AND at least three (3) years of related office work experience. Excellent customer service and communication skills. Experience tracking and monitoring budgets, revenue, and expenditures. Ability to perform accurate data entry. Highly proficient in the use of personal computers including word processing, spreadsheet, presentation, and database software.
PREFERRED QUALIFICATIONS/DESIRABLE EXPERIENCE:
Proficient in the use of Oracle/PeopleSoft, Cashnet, CSU Common Management System or equivalent student and financial information system; Microsoft Office Professional Suite, and Google mail and calendaring programs. Experience with Hyperion reporting. Highly desirable: Demonstrated understanding of and commitment to CSUMB's Vision.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position is designated as a Campus Security Authority (CSA) and will be required to participate in annual training and to immediately forward to the Clery Director all reports of crimes brought to their attention pursuant to the Clery Act and California State Education Code, Chapter 16, of the Donahue Higher Education Act, Section 67380.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
Office environment with standard equipment and tasks. Position requires working at a computer and desk for extended periods of time. Primary work location will be CSUMB at North Salinas but may require travel to CSUMB Main Campus. Any travel reimbursement will be in accordance with the CSUMB travel policy.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates. Per the CSU COVID-19 Vaccination Interim Policy, all students and employees are required to submit their vaccination status to the Otter Vaccination Registry and are encouraged to be vaccinated.
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 14-paid holidays a year. For more information, visit CSU System Benefits. Additionally, as a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at csumb.edu/jobs. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting University Personnel at (831) 582-3389 or email firstname.lastname@example.org. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to email@example.com.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.
To apply, visit https://careers.csumb.edu/en-us/job/514095/administrative-support-coordinator-speech-language-pathology
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